Remediation Information for Graduate Courses from Fall/Winter 2017-2018 and Winter 2018

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July 10, 2018

Dear Students,

The remediation process for the completion of Fall/Winter 2017-2018 and Winter 2018 courses and the finalization of grades complies with the Executive Committee of Senate Completion of Courses and Finalization of Grades and the Senate Policy on the Academic Implications of Disruptions or Cessations of University Business Due to Labour Disputes or Other Causes.

The Faculty of Graduate Studies (FGS) recognizes that the labour disruption has affected the ability for many graduate students to complete courses and other forms of academic work. The following measures seek to provide the flexibility and support necessary for students’ continued academic success.

What does “remediation” mean?
York Senate policy uses the term “remediation” to describe “accommodations for students, modifications of normal academic regulations, and adjustments in class and examination schedules” and that “the completion of courses will involve a combination of such changes.”

Below you will find some initial information about the available remediation options.

Remediation Schedule and Options

  • Remaining courses (if required): July 23 – August 20
  • Coursework due: August 31
  • Grade submission deadline (for Course Directors only): September 21
  • Degree Completion audit: September 30 = 100% refund for Fall (as per standard FGS dates and deadlines)

Course Extensions

If students cannot meet these dates, they may request a course extension without supporting paperwork from their instructors or Graduate Program Directors (GPD).

  • Request deadline: August 31
  • Coursework completion deadline: December 21
    • Any student who misses this extended deadline will need to submit a petition to FGS with supporting paperwork to request any further extension.
  • Grade submission deadline (for Course Directors only): January 15, 2019

If a student would like to request a retroactive Leave of Absence, please note that, if applicable, program fees, fellowships, external scholarships and health care graduate bursaries will be reversed.

Registration of Continuing Students in Suspended Courses AND Other Degree Components Outstanding

Students must either register or take a Leave of Absence for the Summer 2018 term. A leave pauses a student’s tuition and funding commitment*, which resume the following term in which they register. Students may complete Fall/Winter 2017-2018 and/or Winter 2018 term courses while on a leave. Any other degree milestones (Thesis/Dissertation Proposal, Comprehensives Exams, Major Research Paper, Thesis and Dissertation) require active registration in the term in which the progress is logged. A continuing student who wishes to opt for the course extension (to December), and has other degree components outstanding, should register for the Fall 2018 term.

*Students on an approved Leave of Absence would have their funding extended by the duration of the term of their leave. Please note that a leave pauses the specified months of the program length and does not extend the number of terms of a program. Funding resumes when students register active and, if applicable, have paid their program fees. Scholarships and awards will be put on hold during their absence and will resume upon registration and payment of program fees. Please note that students who have opted to go on leave for more than 12 months will no longer be eligible to receive applicable scholarships and awards due to award restrictions.

Registration of Graduating Students

Any student who has coursework from Fall/Winter 2017-2018 and/or Winter 2018 to complete and was unable to do so due to the labor disruption may finish courses without registering/paying tuition in either the Summer 2018 or Fall 2018 term. These students will still have their grades officially submitted by their course directors and be able to complete their degrees. This is only applicable for students whose programs do not normally require Summer registration (typically 2-term or 5-term programs). Balance of degree fees will remain in place.

As per the above information, the following scenarios may help clarify your individual situation and decision making:

I am a continuing student and still have outstanding coursework/paper/project/thesis/dissertation from the Fall/Winter 2017-2018 and/or Winter 2018 term and/or I received a provisional grade to complete in time to be eligible for convocation and must submit outstanding coursework.

Following the “Remediation Schedule and Options” section above, you should get in touch with your course director and/or GPD to determine what course remediation measures are in place for your course(s). Examples may include: course meetings during the July 23 – August 20 period; online consultations with the course director and/or students; submission of assignments; etc. The final deadline for coursework is August 31, and course directors have until September 21 to submit grades (although timely submission and grading of assignments will assure the timely update of your transcript and student record). If you are not able to meet the August 31 deadline, you may request a course extension with no supporting paperwork from instructors or GPDs required, and you would have until December 21 to complete coursework.

I am a continuing student and still have outstanding coursework/paper/project/thesis/dissertation from the Fall/Winter 2017-2018 and/or Winter 2018 term and unable to make the remediation period and/or I received a provisional grade to complete in time to be eligible for convocation and must submit outstanding coursework and cannot make the remediation period.

Following the “Extensions and Further Extensions” section above, if you cannot meet the remediation period, you should be in touch with your course director and/or GPD to determine alternate course remediation measures, keeping in mind the provision for course extensions until December 21.

If students’ complete coursework by the remediation period deadline (coursework due August 31), they are eligible to confer at October convocation. Students who complete by the extended remediation date (coursework due December 21) are eligible to confer in absentia in February 2019. They will be able to attend the June 2019 convocation ceremonies.

I am currently on a Leave of Absence in Summer 2018. I have outstanding Fall/Winter 2017-2018 and/or Winter 2018 coursework. Am I able to finish the coursework while on a leave?

Yes, you may complete outstanding coursework while on leave; see the “Registration of Continuing Students in Suspended Courses AND Other Degree Components Outstanding” section above.

For more information including previous remediation details, please visit Faculty of Graduate Studies – Remediation Options.

If you have any questions, please contact fgssao@yorku.ca to discuss further.

Thank you,
Faculty of Graduate Studies